Motor Vehicle/Accounting Clerk:
DMV Title/Billing Specialist
Position Overview
Our family-owned new car dealership, proudly serving Morris County since 1965, has an outstanding opportunity for a detail-oriented and results-driven Motor Vehicle Clerk/Accounting Clerk to join our close-knit team. In this role, you’ll be responsible for accurately processing vehicle titles, registrations, and deal documentation, ensuring compliance with state regulations while supporting the dealership’s accounting operations. We offer a supportive, family-oriented, and stress-free environment where teamwork, accuracy, and respect are valued every day.
Key Responsibilities
Verify deal documentation for accuracy and completeness.
Post new, used, and wholesale deals, including commission calculations for sales staff.
Prepare and submit state forms, process disbursements for taxes and fees, and file required paperwork with the DMV.
Process new and pre-owned vehicle registrations using the dealership’s software system.
Coordinate with outside services for out-of-state registrations.
Manage pre-owned title transfers and prepare/distribute title envelopes.
Track and follow up on all incoming titles to ensure timely completion.
Maintain and reconcile schedules for tax, title, license payable, and lien payoffs.
Review internal policies and procedures, identifying and reporting control issues to the Controller.
Record and monitor error logs for process improvements.
Process trade-in payoffs and verify Finance & Insurance (F&I) data for accuracy.
Reconcile inventory schedules weekly and monthly as assigned.
Audit F&I logs against accounting records prior to month-end close.
Process manufacturer rebates and incentives.
Perform additional accounting or administrative duties as needed.
Qualifications
High School Diploma or GED required; coursework in accounting, business, or automotive administration preferred.
Minimum of 2 years’ experience in automotive title processing and billing within a dealership environment.
Strong attention to detail with excellent organizational and problem-solving skills.
Ability to manage multiple priorities in a fast-paced yet relaxed office setting.
Proficiency with dealership management software and Microsoft Office Suite.
Excellent written and verbal communication skills.
Certifications & Licenses
Notary Bond required.
Valid driver’s license required.
Must be fingerprinted for motor vehicle processing.
Compensation & Benefits
Hourly Rate: $25.00 – $28.00 per hour (based on experience).
Excellent work environment — small, supportive, and stress-free.
Health, dental, and vision insurance.
Life insurance coverage.
Health Reimbursement Account (HRA).
401(k) retirement plan with profit sharing.
Paid vacation and sick time.
